I. Introduction

Mgr. Veronika Pospisilova, PhD., sworn translator, registered office at 11, Pri Suchom mlyne, 81104 Bratislava, Slovakia is registered in the list of sworn translators maintained by the Ministry of Justice of the Slovak Republic under No. 971202 (Translator). The Translator has a third-party liability insurance in accordance with applicable legal regulations.

When processing personal data, the Translator is guided in particular by the Regulation 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (GDPR), which also regulates your rights as a data subject, and by the provisions of Act No. 18/2018 Collection of Laws on the protection of personal data and on the amendment of certain laws applicable to the Translator (Section 78, in particular).

The information below regarding the personal data protection and the compliance with the personal data protection regulations serves to inform you about how the Translator processes your personal data and what rights you have in relation to their processing under the applicable law. If you have any questions in this regard, please, contact the Translator via e-mail at vero.pospisilova@gmail.com, or by post at the Translator's registered office.

When processing personal data, the Translator acts as the operator.

II. Purpose and Legal Basis for Processing Personal Data

The Translator processes your personal data without your consent only in cases where such processing is permitted by the applicable law. You must provide the Translator with your personal data that you provide to the Translator on the basis of a contract, a specific regulation or on the basis of a legitimate interest, otherwise the Translator will not be able to fulfill your or her obligations for the given purpose. Without your consent, the Translator processes your personal data only in the following cases and on the basis of the legal bases listed below:

a) If you are a supplier, a customer or a person authorized by a supplier or a customer, the Translator processes your personal data within the scope of the common data, in particular identification and contact data:

b) If you are the recipient or the sender of correspondence from the Translator, the Translator processes your personal data to the extent of common data, in particular contact details, including the subject of the correspondence:

c) If you are a natural person exercising your rights as a data subject under the GDPR, the Translator processes your personal data within the scope of common data, in particular identification data and contact details:
 

d) If you are a client of the Translator or a contact person of the aforementioned entity, the Translator processes your personal data within the scope of both regular data and special categories of personal data, to the extent necessary for the performance of translation activities in accordance with special regulations.
 

e) If you are a visitor to the Translator's website, the Translator processes your personal data within the scope of common data, in particular online identifiers and data within the scope of the contact form:

The Translator may also process your personal data based on your consent, which she may request for each such operation. Granting consent is voluntary, so it is upon your decision to decide whether or not to provide the Translator with your personal data. If you grant the Translator consent, you can subsequently withdraw your consent at any time. The Translator may process your personal data only with your consent in the following cases:

f) If you are a client who has provided the Translator with a reference, the Translator processes your personal data to the extent of common data, in particular first name, last name, job title of the employer (client's business name):

III. Period of processing of personal data

The Translator stores your personal data for no longer than is necessary to fulfill the stated purposes. When storing personal data, the Translator is guided by specific regulations that set storage periods and/or the basic principles of the GDPR regarding the storage and disposal of personal data.

IV. Sources of the Processed Personal Data

The Translator mainly processes data that you provided to the Translator in relation to a request for an official translation, that you communicated to the Translator during the course of cooperation with the Translator, or that the Translator learned about from public registers.

V. Disclosure of Personal Data

The Translator makes personal data of clients and other individuals available only to the necessary extent. The recipient may be, for example:

• an accounting and/or a tax advisor;
• a provider of IT services, software equipment or technical support to the Translator's office, including employees of these persons.

VI. Transfer of Personal Data to Third Countries

When processing personal data, the Translator strives to minimize any transfer of personal data outside the European Economic Area (EEA). However, in the performance of her activities, the Translator also uses global service providers who may transfer personal data outside the EEA (Google, for instance). In such cases, the Translator shall ensure that the GDPR conditions for such processing are met and will only carry out the transfer based on the existence of an adequacy decision of the European Commission pursuant to Article 45 of the GDPR or on the basis of standard data protection clauses pursuant to Article 46(2) of the GDPR.

VII. Cookie Policy

Cookies are small text files that can be sent to your browser when you visit a website and stored on your device. These files identify specific information from previous visits to the website. Cookies cannot scan your computer or other devices or read data stored on them.

As a data subject, you are not obliged to provide any personal data (except for personal data resulting from necessary cookies). Other types of cookies (marketing, analytical and statistical) are used exclusively on a voluntary basis after granting your consent.

Under Section 109(8) of Act No. 452/2021 of the Collection on Electronic Communications (ZEK – Zbierka zákonov o elektronických komunikáciách), anyone who stores or gains access to information stored in a user's terminal equipment is entitled to do so only if the user concerned has given demonstrable consent. The obligation to obtain consent does not apply to law enforcement authorities and other state authorities. This does not prevent the technical storage of data or access to them, the sole purpose of which is to transmit or facilitate the transmission of a message over a network, or if this is strictly necessary for the provider of information company services to provide the information company service explicitly requested by the user.

Therefore, the Translator may use necessary cookies without your consent in accordance with the last sentence of the cited provision of the “ZEK”, and the Translator may use other cookies (in this case, marketing cookies and statistical cookies) only on the basis of your demonstrable consent.

a) Strictly necessary cookies

Necessary cookies are cookies that ensure exclusively a proper technical functioning of the website and increase the comfort of the website visitor, and which do not process any personal data of website visitors and their sole purpose is to transmit or facilitate the transmission of a message over the network.

The Translator uses the following necessary cookies, which do not require your consent:

If the aforementioned necessary cookies also contained personal data, the Translator will process them based on its legitimate interest pursuant to Article 6(1)(f) of the GDPR, which is the transmission or facilitation of the transmission of a message over a network, and the legitimate interest in processing personal data stored in cookies that are necessary for the operation of the website pursuant to Section 109(8) of the “ZEK.”

b) Non-essential cookies

The Translator uses the following cookies for which your consent is required, namely statistical cookies and marketing cookies. The purpose of statistical (analytical) cookies is to enable the website operator to process and store information about website traffic and the use of its functions. Marketing cookies record which specific sections of the website were visited and for how long. Each visit to the website is thus (after consent has been granted) associated with the storage of specific information about the website visitor that he provided during such a visit.

Not granting consent to the use of statistical cookies and/or marketing cookies has no impact on the functionality of the website.

Consent is also required for any processing of personal data contained in cookies, pursuant to Article 6(1)(a) GDPR and Article 49(1)(a) GDPR, as such a transfer of personal data to a third country (in particular the USA) does not provide safeguards for the protection of personal data adequate to EU standards. Such a transfer of cookies to the USA is therefore risky and, in order for it to take place, it is necessary for the data subject to express their explicit consent to the proposed transfer.

By consenting to the processing of marketing cookies and/or statistical cookies, you also express your consent pursuant to Article 49(1)(a) of the GDPR, and therefore, as a visitor to the website, you have been duly informed and advised of the risks associated with such transmission and you acknowledge them, as these risks may impose a threat due to the absence of adequate safeguards otherwise guaranteed by the EU law.

Only with your consent pursuant to Article 6(1)(a) GDPR in conjunction with Section 109(8) of the Personal Data Act and, in the case of transfer to the USA, pursuant to Article 49(1)(a) GDPR, does the Translator use the following cookies:

The use of cookies can be set using your internet browser. You can completely disable cookies or allow the use of only some cookies using your browser settings. Most internet browsers are initially set to automatically accept cookies. You can change this setting by blocking cookies or by being notified when cookies are to be sent to your device. However, if you change the cookie settings, some websites may have limited functionality and reduced user comfort.

VIII. Rights of the Data Subject when Processing Personal Data

• the right of access – you may request access to the personal data that the Translator processes about you. The Translator will also provide a copy of the personal data being processed.
• the right to rectification – you can ask the Translator to correct inaccurate or incomplete personal data that she processes about you.
• the right to erasure – you can ask the Translator to erase your personal data if any of the following situations occur:
• the personal data are no longer necessary for the purposes for which they were collected or otherwise processed;
• you have previously provided the Translator with consent to processing, which you revoke, and the Translator is not authorized to process the personal data in question without your consent;
• you object to data processing carried out in specific situations under the GDPR (task carried out in the public interest, legitimate interest of the Translator or profiling) and there are no legitimate grounds for the processing overriding your interests, rights and freedoms, or you object to processing for direct marketing purposes;
• the personal data have been processed unlawfully; the personal data must be erased in order to comply with a legal obligation under the EU law or the law of a Member State to which the Translator is subject;
• personal data were collected in connection with the offer of information company services under the GDPR.
• the right to restrict processing – you can ask the Translator to restrict the processing of your personal data if any of the following situations occur:
• you have disputed the accuracy of the personal data for the period necessary for the Translator to verify the accuracy of the personal data;
• the processing of your personal data is unlawful, but you refuse to delete this data and instead request the restriction of its use;
• the Translator no longer needs the personal data for the purposes of processing, but you require them for the establishment, exercise or defense of legal claims;
• you have objected to the processing of your personal data in specific situations under the GDPR (task carried out in the public interest, the Translator's legitimate interest or profiling), until it is verified that the Translator's legitimate reasons outweigh your legitimate reasons.
• the right to data portability – if the Translator processes your personal data based on your consent or it is necessary for the performance of a contract to which you are a party, and at the same time it involves processing by automated means of processing, you have the right to request the transfer of personal data to another operator. This applies if you have provided the personal data to the Translator in a structured, commonly used and machine-readable format and this right does not adversely affect the rights and freedoms of other persons.
• the right to object – you may object at any time to the processing of your personal data by the Translator for the purposes of direct marketing carried out on the basis of the Translator's legitimate interest and whenever the Translator processes your personal data on the basis of a legitimate interest or public interest, including profiling.
• the right to file a motion to initiate proceedings on personal data protection – you have the right to file a motion to initiate proceedings on personal data protection with the Office for Personal Data Protection of the Slovak Republic. Contact details: Office for Personal Data Protection of the Slovak Republic, Park One building, 18, Namestie 1. maja, 811 06 Bratislava, Slovak Republic, www.dataprotection.gov.sk/sk/.

The data subject may exercise his/her rights in writing or electronically, via the contact details provided above. The Translator may request the provision of additional information necessary to confirm the identity of the data subject if it has legitimate doubts about the identity of the natural person who exercised his/her rights through the request for the exercise of the data subject's rights. It is the Translator's obligation to prevent the provision of personal data to an unauthorized person.